habits of highly organized people

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In my crazy life, there is NO room for disorganization.

For years I was balancing a full-time job and an online business. And even though I’m running my business full-time now, it still takes up far more than full-time hours, and it can be difficult to balance it with the rest of my life.

For those of you with a lot going on in your lives (multiply that if you’ve got kiddos!) then you totally know what I’m talking about.

For those of you struggling to stay organized despite a SUPER busy life, make sure to check out these 8 daily habits for how to organize your life. I know they’ve been a life-saver for me!

 

How to Organize Your Life

 

Write Everything Down

 

This piece of advice is first on my list because it’s the one that I adhere to each and every day, without fail!

I know from personal experience that a task is more likely to get done if I write it down somewhere. In fact, there’s almost NO chance I’m not getting it done if it’s not on a list.

Organized people take advantage of to-do lists and planners to organize their life and ensure they’re staying on top of all tasks. I may have a slight obsession with to-do lists!

And it definitely doesn’t have to be a paper planner or to-do list! There are TONS of awesome apps out there you can use to stay on top of your to-do list. Something as basic as the Apple Reminders app works.

I frequently do brain-dumps of any to-do’s that I can think of. I’d rather have it all on paper than running around in my mind when I’m trying to focus on other things.

Additionally, I keep a calendar with our upcoming schedule, so we never forget an appointment or event!

If you have been struggling with staying organized, this is seriously my #1 piece of advice and I think would make a huge difference for most people!

 

Learn How to Manage Your Time

 

Poor time management is seriously one of the biggest causes of stress and disorganization.

It seems like time management is something just about all of us struggle with. Whether you’re balancing a full-time job, a side hustle, a family, travel, etc., it just seems like there is never enough time in the day.

 

Set Goals

 

When I think about the times in my life where I was the least organized, it was also the times where I wasn’t really working toward any goals. I was just letting life happen to me, rather than really taking control of it.

Once I really learned about goal setting, I saw such an amazing difference in myself. Now I really have a focus and determination that I’ve never had before, and it keeps me so organized!

Achieving your goals takes time, effort, and planning. You can’t achieve goals just by hoping they happen someday. You have to take action. I’ve got a whole tutorial about how to set goals and plan your best year ever, so make sure to check it out!

 

Focus on One Task at a Time

 

I used to think I was a really good multitasker. I’ve always juggled a lot of things going on at once in my life, so I thought that was something I had down.

Except, it turns out there’s no such thing as multitasking. Your brain simply can’t give that kind of focus to two things at once.

So when you think you’re multitasking, you’re either switching back and forth between two things (which is a huge waste of time because of all the time you’re spending in transition) or you’re completely failing at one of the things you think you’re doing. And that’s when things seriously start to fall through the cracks.

Organized people know this, and so they give all their attention to the task at hand before switching to the next task.

If you’re someone who frequently “multitasks”, I really challenge you to narrow your focus. What you’ll probably find is that it takes you even less time to complete everything because it’s easier to get everything done in a timely manner when it has your full attention.

 

Minimize Your Space

 

Your surroundings play a huge factor in determining your productivity. Seriously, I can feel my productivity start to slip when I’m trying to get anything done in a cluttered workspace. Clutter stresses me out and it becomes hard for me to focus.

When you’ve minimized and created a clean, minimal work environment for yourself, you’ll find it way easier to stay organized and focused on what is in front of you.

You’ll also be less likely to lose tons of time shuffling through piles of stuff to find what you’re looking for.

Finally, you’ll find that you spend a lot less time cleaning and organizing when you’ve simply got less stuff!

 

Declutter Regularly

 

I love to declutter. For some reason, it’s a task I actually find really fun! And I’ve pretty much become a master at it at this point.

A few years ago, I moved from a three-bedroom house into a studio apartment. That meant that I had to get rid of almost all of my belongings. It was tough at first, but I asked myself some hard questions that helped to narrow down what I should keep and what I should discard.

 

Create a One-In, One-Out Rule

 

Once you’ve decluttered your home, you have to actually commit to keeping it that way.

One way that I have done this is by creating a one-in, one-out rule. This means that anytime I want to buy something, I first have to pick something to get rid of (either donate or sell).

For example, if I want to buy a new pair of shoes, I must also choose a pair of shoes to get rid of.

 

Use Tools to Plan Ahead

 

Organized people know what’s coming.

I love my daily to-do lists, but sometimes I need a slightly wider scope of what to plan for in order to stay organized. At the beginning of each week, I like to have at least a general idea of what I’m planning to get done each day, if not a specific breakdown of all the tasks for each day.

It just makes it easier to plan when I’m planning more than just one day at a time. I use a paper planner for this. I did an entire blog post about my favorite planners, so you can find the perfect fit for you!

In addition to my paper planner that I use for my daily to-do list, I also use Asana for big-picture business planning. Asana is an awesome project and task management system that allows you to create organize individual projects or your entire business. Pretty much everything I do in my business is organized in Asana!

 

Use a Budgeting App

 

One of the areas many of us struggle the most to stay organized is our finances. I was in my early twenties before I even made my first budget, and it was quite a few years after that before I actually got organized with my finances and stayed on top of that budget.

Getting control of your money will make a huge difference in ensuring you are organized everywhere else in your life as well. You can check out my list of the best budgeting apps to figure out which one is right for you.

 

Stop Over-Planning

 

Anyone guilty of over-planning just about everything? It sounds like something that would make you even more organized, but it’s really not!

In reality, over-planning is usually a form of perfectionism, helping you to procrastinate and avoid actually taking action on projects.

Rather than helping me to be more organized and more prepared, over-planning actually stresses me out and prevents me from getting anything done!

 

Set Clear Priorities

 

Organized people know how to identify priorities and stick to them.

Picture this: you’re sitting at your desk, knowing you need to knock a few things off the to-do list today. You’re not feeling particularly motivated, so you choose a few of the easy, nonessential items and knock them each out in a few minutes.

And then by the end of the day, you haven’t really accomplished your most important tasks!

Sure, it might feel good to cross those things off the list, but are those real priorities? Instead of ordering your tasks by which are easiest, order them by the level of priority so you’re knocking the essential tasks out first, even if they’re more time-consuming.

 

Creating a Cleaning Schedule

 

I’m a relatively clean person now, but that wasn’t always the case. For many years, I would leave things until they reached the point of being unbearable, and then I would finally clean. And it always felt so overwhelming!

Eventually, I got so sick of always feeling behind and overwhelmed by housework, and I made a cleaning schedule for myself. I identified which tasks needed to be done daily, weekly, monthly, etc. and I put them on my calendar to make sure they would get done.

Cleaning is a lot more bearable when it takes 5-10 minutes per day instead of hours at a time!

 

Know When to Say No

 

Organized people can acknowledge when their plate is full and know to say no when appropriate.

We all only have so much time in the time jar and organized people know that overflowing the time jar is counter-productive, not to mention can have a negative effect on your mental health!

When you overcommit, you’re ensuring that you basically live in a constant state of stress and disorganization.

I have always been (and still am to an extent) pretty uncomfortable with saying no, so I understand what a challenge it can be for people. But the more time you spend saying YES to those around you and their priorities, the more you’re really saying NO to your own priorities.

 

Create a Morning Routine

 

Creating a morning routine is super important for organizing your life. Creating routines in my life, especially a morning routine, has allowed me to become healthier and way more productive.

I’m not telling you that you need to get up at 5 AM every day to reach your goals, but it is essential that you implement some sort of routine that allows you to start the day on the right foot!

I really find that when my morning is organized, so is my entire day!

 

Commit to Tasks and Follow Through

 

If I’m feeling particularly disorganized one week (or day or month), there’s a good chance it’s because I’ve fallen behind on some tasks and am scrambling to catch up.

A great way to get more organized all the time is to make sure that if you’re committing to a task, you’re following through on it.

You can set reminders in your calendar or download a to-do list app on your phone that will remind you of your tasks.

 

Synchronize Your Calendars

 

If you’re anything like me, you’ve got calendars and planners everywhere.

I have Asana that I use for my blogging planner. I have a Google calendar for both of my two email inboxes (personal and blog), and I have a work calendar. Then there’s the running calendar in my head of events and commitments that I’m aware of, but will probably forget within 24 hours if they aren’t written down.

I know I’m not alone here! So many people I know are running on multiple calendars and can hardly schedule anything without looking in three different places to make sure they’re free. Or they’re letting meetings and commitments fall through the cracks.

That’s why it’s so important to synchronize your calendars so you aren’t letting anything get lost in the fray. You’ll feel infinitely more organized when you can look in one place for everything you need to prepare for or attend.

 

Clean Out Your Inbox

 

Ah yes, the dreaded inbox (or several inboxes, if you’re like me).

I can’t remember the last time I achieved “inbox zero” in any one of my email inboxes. It’s not an issue of me not having read the emails. I’m reading emails more times per day than I care to admit. But once I read them, I think that I might at some point need this email again, and then I just let it sit in my inbox.

But there’s an easy way to rectify that. If you have to hang onto an email you’ve already read, fine! But put it somewhere. Don’t just leave it sitting in your inbox. Utilize folders to make your inbox as organized as possible and make sure you aren’t scrolling through pages of emails to find one you need. Make it your goal that the only emails sitting in your general inbox are those you haven’t read yet.

If your problem is that you’re lazy about actually reading your emails, allot a certain amount of time each day to going through emails and either deleting them or relocating them to a different folder.

 

Final Thoughts

 

Staying organized isn’t always easy, but seriously life goes SO much more smoothly when you do! Adopting these habits is sure to help you do that. Leave me a comment and let me know how YOU stay productive!